Public Safety Building Committee Meeting: May 22, 2025

May 22 2025

6:30 am Virtual

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Published on: October 27, 2025 at 5:22am

Last modified: October 27, 2025 at 5:22am

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“The listings of matters are those reasonably anticipated by the Chair 48 hours before said meeting, which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.”

LIST OF TOPICS TO BE DISCUSSED

Public Comment Period

Review and Approval of Minutes of Last Meetings

5/8/25

Old Business

Update from Caolo & Bieniek (if any)
Update on IT/Security planning
Update on OPM RFQ
Update on demolition

New Business

Communication – discuss public information and outreach strategies, website

Members in attendance: N/A (virtual meeting)

Members in attendance remotely: Karen Cruise, Brian Keevan, Daeg Brenner, Carl Soderberg, Ian Catlow

Others in attendance: N/A (virtual meeting)

Others in attendance remotely: Helga Lyons, Paul Patriarca

Votes taken in the following actions are “all in favor unless” noted otherwise.

Karen called the meeting to order at 6:31 PM. The meeting was recorded.

Public Comment Period: Helga asked if there was any update on the well. Karen responded that we are still waiting to hear from DEP.

Review and Approval of Minutes: At 6:32 pm Committee members voted to approve the minutes from the 5/8/25 meeting as drafted.

Old Business

Update from Caolo & Bieniek: CBA did not attend tonight but Karen received an update from them. There were four or five firms that attended the OPM info session. Jim has forwarded the most recent cost estimate which is very close to the one we received earlier. The 75% design and cost estimate is expected at the end of July.
Update on IT/Security planning: CBA’s MEP consultant (Eric Romeo from CES engineering) is working with the two departments on IT details. There will be a meeting next week and Suzor (our IT consultants) and Karen will be joining the Chiefs and CES.
Update on OPM RFQ: responses due on 5/28.
Update on demolition: Jim and Sherry both reached out to Atlas for updates on the report. The report was provided to Sherry and Karen’s (uninformed) impression is that the hazardous materials on the site are mostly contained that the entire building won’t need to be treated as hazardous waste. The Selectboard is handling this part of the project.

New Business

Communication – discuss public information and outreach strategies, website: override vote will be needed this year. The committee should be working towards a way to get more info in front of voters soon. Paul said there are a couple of PD outreach events coming up that might be helpful.
Carl mentioned that the aesthetics/historical subcommittee will be meeting next week with the architects to discuss exterior design options.
Ian asked about updates on the well and testing. Karen mentioned that DEP needs to issue a permit before any drilling can occur.

Adjourned at 6:48 p.m.

Respectfully submitted, Brian Keevan

Documents submitted and/or reviewed:

Updated Design Development Project Cost Estimate, from Caolo & Bieniek Associates, 5/19/2025
Hazardous Materials Report: Proposed Public Safety Facility, from Atlas Technical Consultants, LLC, 5/20/2025