How to Post a Meeting

Agenda Guidelines

Official postings must include a list of topics to be discussed
If you use the terms Old Business/New Business, you must list the items to be discussed
under each of those headings
Agendas must be accessible. Contact the Town Clerk for accessibility guidelines.
Agenda filename must include committee name (or abbreviation) and date in yyyy-mm-dd format (for example, 2026-01-08 sb agenda.docx)
Agendas must be provided as a word document

Don’t wait until the last minute to post. Ideally, all meetings for the upcoming week should be posted by the end of this week
48 Hour notice does not include Saturdays, Sundays or legal holidays
Monday and Tuesday meetings – 11:30am on the previous Thursday
Wednesday and Thursday meetings – 48 hours prior to the meeting during Town Clerk office hours. If there is a Monday holiday the following Tuesday’s agenda must be posted on the previous Thursday.

All meeting agendas must be posted by emailing the Word file to the Town Clerk
It is your responsibility to verify that the meeting has been posted
If scheduling several meetings into the future, please remember:
- until a list of topics is included the meeting is not officially posted
- the Chairperson is responsible for following up with topics of discussion
You may update the list of topics within the 48-hour period if the new topic was not known to the Chairperson prior to the 48-hour posting deadline