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For Committee Members: Agendas and Posting

Agenda Content

  • Committee name
  • Date and Time
  • Location
  • Virtual meeting information
  • If there is a specified public comment period, it should be listed on the agenda
  • Items to be discussed at the meeting

Meeting Locations

  • The Selectboard requires that most committee meetings be held in the Town Offices, Town Hall Annex, Library, or Community Center.
  • In circumstances where there is not sufficient room in the mentioned spaces, a committee meeting may be held in other public and handicap accessible locations after confirming with the Town Administrator and ADA Coordinator that the location is public and accessible.
  • Committee meetings should never take place in private residences.
  • Meeting rooms should be reserved according to the regular meeting schedule and expected turnout.
  • The Committee should identify a regular meeting day and time and submit that information to the Town Clerk to reserve appropriate meeting space.

Virtual Meeting (GoToMeeting)

  • The Town of Princeton has chosen to use GoToMeeting as our virtual meeting provider.
  • It is the responsibility of the Chair to ensure their virtual meeting is booked, does not conflict with that of any other entity, and is properly started prior to the start of the public meeting.
  • If you would like to be trained on this software, please contact the Town Clerk.
  • Virtual attendance is limited to only when allowed by legislative provisions of the Commonwealth of MA

Hybrid Meetings

  • There is audio visual equipment in the Town Hall Annex that will enable residents choosing to participate virtually to have a better public meeting experience.
  • If you would like assistance with setting up this equipment, please contact the Town Clerk at least 48-hours ahead of a scheduled meeting.

Meeting Posting

  • Email your agenda to the Town Clerk
  • Meetings must be posted on the Town’s website 48 hours in advance by the Town Clerk. Saturdays, Sundays, or legal holidays are not included in the 48-hour period [MGL c. 30A, section 20]
  • Leave the Clerk with sufficient time to see your email and post the meeting
  • Verify that the meeting has been posted correctly

Exception for Emergencies

In the case of emergency meetings (sudden, unexpected occasions which require immediate action by the body, and the body makes a written determination of the emergency), the 48-hour posting requirement is waived; however, the Town Clerk must be informed, and the meeting posted as soon as possible.

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